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Evidence Guide: CULMS412C - Record and maintain collection information

Student: __________________________________________________

Signature: _________________________________________________

Tips for gathering evidence to demonstrate your skills

The important thing to remember when gathering evidence is that the more evidence the better - that is, the more evidence you gather to demonstrate your skills, the more confident an assessor can be that you have learned the skills not just at one point in time, but are continuing to apply and develop those skills (as opposed to just learning for the test!). Furthermore, one piece of evidence that you collect will not usualy demonstrate all the required criteria for a unit of competency, whereas multiple overlapping pieces of evidence will usually do the trick!

From the Wiki University

 

CULMS412C - Record and maintain collection information

What evidence can you provide to prove your understanding of each of the following citeria?

Access and record collection information

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Handle cultural material in a manner which ensures its integrity in accordance with organisational access requirements

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Identify, access and interpret relevant information sources to establish history and other relevant information about the cultural material

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Accurately complete collection records to provide all fields ofinformation required by the organisation to aid access and accountability

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Respect legal constraints and cultural protocols regarding data protection and management

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Process and apply formats for records to facilitate easy access and retrieval by other users

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Maintain information records

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Ensure that content of records reflects organisational information needs and policies and take action accordingly in consultation with colleagues

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Protect confidential information and adhere to copyright requirements in the storage of records

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Store records safely and regularly retrieve and review for content and format as required

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Modify, transfer or delete information in accordance with organisational policy

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Assessed

Teacher: ___________________________________ Date: _________

Signature: ________________________________________________

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Instructions to Assessors

Evidence Guide

The Evidence Guide provides advice on assessment and must be read in conjunction with the performance criteria, required skills and knowledge, range statement and the Assessment Guidelines for the Training Package.

Critical aspects for assessment and evidence required to demonstrate competency in this unit

Evidence of the following is essential:

accurate completion of records using established procedures

knowledge of sources to access information on cultural material

ability to interpret and distil information for record keeping purposes

knowledge of common collection record keeping formats and protocols

presence of time constraints to reflect realistic workplace practice

demonstration of skills for a range of different types of cultural material.

Context of and specific resources for assessment

Assessment must ensure:

use of current industry recording systems

access to relevant policies and procedures manuals

access to collection items to be recorded.

Method of assessment

A range of assessment methods should be used to assess practical skills and knowledge. The following examples are appropriate for this unit:

direct questioning combined with review of portfolios of evidence and third party workplace reports of on-the-job performance by the candidate

review of collection records completed by the candidate

oral or written questioning to assess knowledge of procedures, handling requirements or information sources.

Holistic assessment with other units relevant to the industry sector, workplace and job role is recommended, for example:

an information technology unit such as BSBCMN205A Use business technology.

Required Skills and Knowledge

Required skills

research skills to identify and source information about a wide range of collection items

technology skills to use automated record keeping systems

literacy skills to interpret wide ranging reference sources and documentation relating to specific objects and the collection

numeracy skills to work with numerical record keeping systems.

Required knowledge

information sources relevant to the collection

handling procedures and identification techniques for cultural material in the relevant work context

sources of curatorial and conservation advice in the relevant work context

typical policies and procedures for collection record keeping

principles of access and accountability in collection record keeping

ethical and cultural issues that impact on collection record keeping, including those for Aboriginal or Torres Strait Islander material

copyright, moral rights and intellectual property issues and legislation that impact on collection record keeping.

Range Statement

The range statement relates to the unit of competency as a whole. It allows for different work environments and situations that may affect performance. Bold italicised wording, if used in the performance criteria, is detailed below. Essential operating conditions that may be present with training and assessment (depending on the work situation, needs of the candidate, accessibility of the item, and local industry and regional contexts) may also be included.

Cultural material in a collection may relate to:

cultural heritage

history

art

science

plants and animals

other aspects of the natural environment

materials with a cultural/spiritual significance

living styles

ceremony e.g. dance, music

any other heritage resource

Relevant information sources may include:

texts and references

print or electronic media

Internet

libraries

local community members

internal sources

subject matter experts

Collection records may be required for:

numbering, location and movement control

indexing and retrieval

acquisition and disposal

loans

cataloguing

research

exhibitions

reproduction conditions

copyright issues

conservation specifications

assessing significance

condition monitoring

Fields of information may include:

physical description

condition

history and provenances

significance (cultural, technical, scientific, historical or social)

source details (original location, donor, dealer, artist, maker, collector)

loan information

insurance details

exhibition/display history

conservation requirements

reproduction history

storage location

references relevant to the material

copyright holder

unique number

Legal constraints and cultural protocols may relate to:

copyright

moral rights

intellectual property

item-specific cultural protocols

social/spiritual issues

Formats for records may be:

documentary

photographic

film and video

sound recordings

computer based